Clear Thoughts™ Blog
By Ann Latham
ClearThoughts.com

Whom Have You Dissed Today?

When people express an interest in my services, tell me about a challenge they face, or ask me to call them, I follow up. I totally understand if they change their minds later or decide the concern we discussed is a lower priority than others and put our conversation on hold. I also understand that an email sent is not an email received and that things can get buried pretty quickly in the daily rush. I am patient, probably too patient. Nonetheless, I do not understand when someone repeatedly ignores my email or doesn't call back. How hard is it to say you've changed your mind? Why do you want to leave me trying to guess whether you are disorganized, busy, uninterested, or unable to express yourself constructively?

Even less understandable is the person who fails to respond, but then sends a request for money. These requests come from Executive Directors promoting their non-profit fund-raiser as well as from individuals wanting sponsorship in something like Relay for Life, something that has happened to me twice in as many days. OK, so you've lost track of those you've dissed and it is easier to blast an email to all than to filter your list. Understandable? Perhaps. But why do you put yourself in this situation? Think about the image you present. 

The busiest, most accomplished people I talk with, which thankfully is the vast majority, are always responsive. When they say they will call, they call. When they change their minds, they say so. When they need to reschedule, they do it. When they make a mistake, they apologize. As a result, they come across as professional, competent, respectful and organized. They don't waste my time and I don't waste theirs. Not only do they seem successful, they are. And it isn't a coincidence.

If you want to seem, and become, successful, start acting as if you are. Get organized, be responsive, treat others with respect, and get to the point so all parties can move on.

© 2013 Ann Latham. All Rights Reserved.

How to Solve Your Cash Flow Problems!

I never signed up for auto-rewal, at least not intentionally. Were I one of those people who barely glances at a credit card statement, I still wouldn't realize I was on the auto-renewal plan. At some point, I might wonder why this magazine keeps landing in my mailbox. Or not. Life is pretty busy.

My habit of checking my credit card statement rewards me with the opportunity to dig up a phone number, make the call, navigate menu options, and then sit on hold. Of course, I am so annoyed by this waste of time that I multi-task, fail to hear the menu option that is relevant, and have to listen again. When I finally manage to cancel the subscription, I am promised a refund in 6-8 weeks. 

What a deal! Repeatedly charge your customers for a service they didn't ask for and then refund their money slowly, assuming they ever notice and bother to ask. Nice cash flow boost! Great way to create long term customers! 

It is also a great way to make customers angry. Please note: In my rush to cancel a subscription renewed against my wishes, I never really stopped to think about whether I would like to renew. I was simply annoyed and wanted my money back. And I have a long memory when things like this happen! How quickly do you think I will consider becoming a customer again? 

If you want loyal, happy customers, do not use sneaky auto-renewals. And don't make me create an online account and dig around for 20 minutes to figure out how to opt out either. Auto-renewal is often pitched as a convenience for customers. I see no reason why that can't be the case. For example, a simple email notifying me that my account is up for renewal and giving me a totally simple method of either continuing or not would have been greatly appreciated and may have resulted in renewal. Or, shortly after subscribing and receiving my first magazine, how about an email asking if I want auto-renewal on or off? 

If you are determined to make things good for your customers, you will succeed. If you forget about them, you'll do stupid things like sign them up for auto-renewal without their consent.

© 2013 Ann Latham. All Rights Reserved.

Trapped in the Wrong Debate

In "Grouping Students by Ability Regains Favor in Classroom," the New York Times, June 10, 2013, reports that the pendulum is swinging back. In the 80s and 90s, many felt that separating children by ability would trap underprivileged or underperforming children permanently. Thus, we started treating everyone the same. Age became the sole qualification and children of all types took the same classes. 

It's not just the children who are trapped here. It's the adults and the entire discussion. I remember this discussion way back when I was in junior high school and it hasn't really changed. Group by ability or not? In which case do the pros out weight the cons? Or maybe we can still group by ability part of the time but call it something else so it won't raise hackles. Why reduce the world of education to a choice between A and B, or maybe A and a half? Are those really the only choices? Is this even the right question? What if we stepped back and talked about how to best educate children and challenged the current assumptions? 

If you could start with a clean slate and imagine the best way to educate children, would you ever consider putting them into same-age groups of 30 or more? When you want your own child to learn, practice, or change their behavior, is your first thought to gather 30 other children around to help? When you want to learn something yourself, do you go out of your way to find a crowd? Do you find it helps you concentrate and think through tough problems? So why do we do it to our children? 

Thirty something same-age children in one room is just one characteristic of our current schooling configuration: 
  • Gathering all the children in one building
  • Loading busses with up to 60
  • Teaching 30 or more the same thing at the same time
  • Spending the entire day together every day
  • Standing in lines with hands at their sides
  • Walking single file
  • Sitting in uncomfortable desks
  • Sitting for extended periods
  • Expecting one teacher to perform miracles for 30 or more all day long with little pay
  • Expecting the same homework of each child each night regardless of circumstances or ability
  • Feeding them by the hundreds
  • Assessing progress with multiple choice tests
  • Encouraging them to value grades beyond almost everything else
  • Expecting all children to be assertive enough to get their questions answered
In an effort to mitigate the disastrous consequences of each of these, many band-aids are needed. Classroom aids, assigned seats, bus monitors, and "lunchroom ladies" are needed to help reduce the chaos. Security systems are needed to protect these targets we have created. Teaching to the lowest common denominator is a must to protect self-esteem and ensure no child is left behind. Eliminating peanut butter and balloons accommodates allergies. More tests are needed to perpetuate the system. More money is needed to get the children, parents, and towns excited about these institutions. But, the crowning jewel of all band-aids is this: when children fail to concentrate and sit still, we give them drugs.

Now why are we debating this one little aspect of a nonsensical structure? 

What are we trying to accomplish? How would we know if we are successful? How many different options might help us achieve that success? These are the questions worthy of debate. This is where we need uncommon clarity.

© 2013 Ann Latham. All Rights Reserved.



Brought to you by one of the people opposed to our new library

 

When Not to Build Confidence

When Brad Marchand was interviewed before the Bruins' Stanley Cup Play-off game last night, he talked about getting his confidence back with a couple of recent goals. Getting his confidence back?!?!?! I don't doubt him, but consider for a moment that this is one of the best players in the best hockey league in the world and he struggles with confidence? If he struggles with confidence, who doesn't? The answer, of course, is no one. 

No one feels confident all the time. Those who pretend to, are either fooling themselves or hoping to to fool the rest of us. No one feels confident in all things and no one feels confident at all times even in the things they do best. Even Marchand, when playing hockey.

However, if we all effectively "chickened out" and delayed action the minute we felt less than confident, the world would grind to a halt. Most players would have to leave the ice. Those people who are charging ahead and making things happen are not necessarily feeling more confident than you do. They don't necessarily know more than you do. They simply want it more than you do and are willing to take the risk. 

If you are 80% ready, go for it. Don't wait for that moment of complete confidence. Life is too short. Furthermore, the game is going on all around you. The clock is ticking. Opportunities abound. If you try and fail, the world won't end and you'll just have to try harder in the next game. 

So what have you decided? Are you going to just sit on the bench and conjure up confidence? Or are you going to jump onto the ice, grind hard, do your best, and shoot when you're in the slot? It is your choice. Those who jump on the ice, often win and always learn. Those waiting for the right moment just get older.

© 2013 Ann Latham. All Rights Reserved.


Why Do They Hide the Stairs?!?!

I met more people on the hotel stairway during last week's stay in Philly than ever before. Was it because the elevator was slow or the crowd was young and fit? Either way, here we were clanking up and down, surrounded by metal, concrete, harsh light, and dismal paint.

Today I tried to go up the stairs I'd come down in the parking ramp in Fort Worth. No luck; the door was locked at the bottom. 

Half the time, I can't even find the stairways. When I do, they are ugly, if not disgusting. Isn't it time to encourage their use? Once you've stowed your roller bag, a flight or three or five is a great way to loosen up after sitting in a plane or car. Gets the blood flowing. Helps people survive the ridiculously huge portions most restaurants serve these days.

Want to appeal to the young and fit? Want to help people get more exercise? Open up those stairways! Paint the walls, carpet the stairs, maybe even hang a picture or two on the landings! 

If you agree, spread the word. Maybe we can change the way hotels think about stairways!

© 2013 Ann Latham. All Rights Reserved.

Smile, Gol Darnit!

"I am sure we can do that. We are here to help."

"Let me look into that. Our only goal is to serve you."

Can you give me 5 more variations on that theme?

I can, because I heard them all to day. The young man was totally helpful. But he never looked me in the eye and smiled. 

As a matter of fact, he never smiled at all. Not once! 

Since he was so helpful, I can't really complain. However, imagine how much more enjoyable my experience would have been if his face had been in synch with his message! I am not suggesting he laugh at my jokes. I would never blame anyone for letting those go! And he needn't feel obligated to engage in conversation, even though my efforts to do so were meant to do nothing more than express my appreciation for his above-the-call-of-duty service. But a little smile? Is that too much to ask?

And actually, now that I think about it. A simple smile or two would have accomplished far more than all his statements about how dedicated he was to serving me well!

Smile when you talk to customers! Do it even when you are on the phone. I absolutely guarantee it will help both of you!

Once you've mastered this simple trick, check out your employees. Are they smiling?

© 2013 Ann Latham. All Rights Reserved.






Compliance vs. Stupidity

It takes a lot to get smoke pouring from my ears but a senior executive at my father's bank pulled it off last week by confusing compliance with stupidity, er, I mean, an inability to serve.

My mission was simple: get money into my father's account before the IRS withdraws money for taxes. As we all know, death and grief are no excuse for missing IRS deadlines.

Had the bank's mission been to ensure compliance with privacy policies and good service, this executive would have told me that while he was unable to tell me anything about my father's account, he could easily have acknowledged that yes, my money had arrived at his bank on time. That would have taken about 30 seconds and wasted none of my little gray cells.

Because he confused compliance with the inability to serve, he:
  • Insisted that his customer service representative, who was also of no help, was correct
  • Insisted that he stood behind her 100%
  • Insisted that he could not give me any information
  • Insisted that I needed to fax power of attorney papers, which is wrong - there is no such thing for the deceased
  • Ignored the paper I sent showing the government knew I was the personal representative
  • Could not seem to understand that I was trying to make life easier for the bank, the IRS, and me
  • Didn't seem to care that my appointment as my father's personal representative by the probate court is a matter of public record, which has apparently given everyone and his brother permission to send me sales pitches addressed accordingly
  • Ignored my suggestion that if the money hadn't arrived, perhaps he could call my bank to confirm that it was on its way so the IRS could be paid
  • Wasted my morning, as well as my good humor
  • Sent a good chunk of my brain cells up in smoke
For this executive, saying no was clearly more important than trying to solve a customer's problem. Why think when you can hide behind the rules?

If there is any chance your employees confuse compliance with the ability to serve, you've got a problem. There are always ways to help customers without breaking important rules. However, to be successful, your employees must:
  • Know that helping customers with problems is critical
  • Be able to distinguish between unbreakable rules and standard practices 
  • Listen to the customer and challenge themselves to find a solution that meets the customer's needs and complies with unbreakable rules
That a senior executive fell short on all three does not bode well for this bank.

© 2013 Ann Latham. All Rights Reserved.

Time To Tell

It is time to tell the tale. I'm ready and I think the world deserves to hear it.

The snow was falling fast and furiously when my parents' email arrived from 1400 miles away. "Exit" was the subject line. It is not uncommon for parents to rail against old age homes and unnecessary medical care, but doing something about it is quite uncommon. Were they? Did "exit" mean what I thought it did?

My mother never thought they would get anywhere near old age but would meet their demise on one of their many wild adventures to every remote corner of the world. Once old age tamed their excursions, my father decided a bottle of scotch and a snowbank would do the trick. I used to chuckle. More recently I asked, "What if it is summer?"

My parents always said they wanted to live together in their big, old farm house until they could do so no longer, and then they didn't want to live. They made it abundantly clear they had no intentions of being hauled off somewhere or letting some caregiver invade their privacy. None of those sentiments prevented my siblings and me from worrying about what could happen. Despite being mentally sharp and managing day to day, the writing was on the wall. The likelihood of a fall or other debilitating change, which would end life as they knew it, was increasing dramatically. What would we or could we do to help that would not incur their wrath?

Those who knew my parents well were not surprised by their decision. It fit. Even the short and cryptic email message fit: "We are checking out." It reminded me of the "letters" my father sent me in college written on both sides of a prescription blank. And the way they went about it was equally perfect. The waste baskets had all been emptied. Every dish was clean and in its place. The newspaper had been stopped. The bills were paid ahead. The wills were right on top in the most likely drawer.

Before you assume they were just neat and tidy, let me tell you how I know they were only thinking of us. When my daughters were in middle school, my endlessly traveling parents took them exploring all over Greece, Italy, and Paris. When my niece graduated from high school, my parents funded her trip to Europe. The last checks they wrote were to the three younger granddaughters. Each memo line read "for foreign travel." They were thoughtful, generous, fair, and committed to their values right to the end.

I wish you had known my parents and felt how deeply consistent and, almost, predictable their actions. It is a story of love and integrity that holds lessons for all of us about values, authenticity, courage, devotion, and personal responsibility. I am sad for me, but happy they were so clear about what they wanted, able to make such a decision together, successful in execution, not tempted to wait one day too long, never separated, and never too far gone to live life as they wished it to be. Regardless of the choices any of us might make, I can only admire their clarity and constancy. Anything less would have been a painful disappointment even though I didn't know it until they checked out for the last time.

© 2013 Ann Latham. All Rights Reserved.

Clarity - A Matter of Knife and Death?

Scientists at Stanford have made an entire mouse brain transparent so they can view the neurons in stunning color and explore the structure without using a knife. They call this process Clarity.

Thank goodness the clarity I dispense requires neither knife nor death! Uncommon Clarity is for those who are very much alive and want transparency all around them so they can see more clearly and improve their:
  • Critical thinking
  • Strategic thinking
  • Communication
  • Decision-making
  • Ability to lead, manage and collaborate
  • Problem solving
  • Planning
And more. Aren't you glad I don't have to change your brain to Jell-o to help you create clarity? Stick around here where Uncommon Clarity is free and your Return on Clarity™ is infinite!

© 2013 Ann Latham. All Rights Reserved.